HIPAA training is required for all workforce members who handle or potentially handle Protected Health Information (PHI). This mandate comes directly from the Health Insurance Portability and Accountability Act (HIPAA), which has set the standard for the privacy and security of healthcare information in the United States since its inception in 1996.
The HIPAA Privacy Rule at 45 CFR § 164.530(b) specifies that "a covered entity must train all members of its workforce on the policies and procedures concerning protected health information." HIPAA defines a covered entity as a healthcare provider who electronically transmits health information in connection with certain transactions, health plans, and healthcare clearinghouses.
This training mandate also extends to business associates. A business associate refers to a person or entity that performs certain functions or activities that involve the use or disclosure of PHI on behalf of, or provides services to, a covered entity.
The spectrum of individuals who need to undergo HIPAA training is quite broad. It includes but is not limited to, healthcare providers like doctors, nurses, and hospital staff; employees of health plans; personnel in healthcare clearinghouses; and any staff members of business associates who handle PHI.
Training also encompasses volunteers, trainees, and other personnel whose conduct is under the entity's direct control, whether or not the covered entity pays them. Essentially, any person who may come into contact with PHI during their work for a covered entity or business associate should receive HIPAA training.
